Your move to Italy, organised.
A calm system for Americans moving to Italy: one place for your timeline, documents, deadlines and appointments. Use it in Notion, in Excel or Google Sheets, in Obsidian, or on paper.
One-time payment. Instant download. Sales tax or VAT, where it applies, is calculated at checkout. Full refund within 30 days if it isn't right for you. Refund policy.
Italian paperwork is mostly a problem of order
The hard part is rarely one document. It is knowing what comes first, what depends on what, and where you put the receipt you were handed three weeks ago.
The toolkit gives you the order, the question to ask each office, and somewhere to keep it all.
What is inside
Move timeline
68 tasks across seven stages, from twelve months before your move to your first year. Each one has the question to ask the relevant office.
Document vault
30 document types Italy commonly asks for, with fields for where each one is, when it expires, and whether it needs an apostille or a translation.
Deadline tracker
Permit, renewals, lease, insurance and tax dates. It highlights what is coming up and what is overdue.
Appointment prep kit
What to bring and what to ask for 8 offices: Questura, Comune, Agenzia delle Entrate, ASL, bank, landlord, post office and consulate.
Questions to ask
Ready-made questions for consulates, accountants, the ASL and landlords, with space to write the answers.
Glossary and phrases
16 bureaucracy terms in plain English, and 25 polite Italian phrases for offices, banks and landlords.
Pages for the big topics
Visa pathways, tax and money, housing and healthcare: what to organise and what to ask, never what you are eligible for.
Four formats, one system
Notion workspace
Databases with board and calendar views. Duplicate it into your own workspace in a click.
Excel and Google Sheets
Works offline. Dropdowns, deadline alerts and a progress summary that calculates by itself.
Obsidian vault
Plain notes on your own device: a checkbox timeline, tables and linked glossary terms. No plugins needed.
Printable PDF workbook
Timeline, document vault, trackers, appointment sheets and phrases, to bring to every visit.
All four hold the same system. Use the one you like, or more than one.
A look at the workbook
Who it is for
Americans planning a move to Italy or who have just arrived: remote workers, retirees, couples and families who want to feel organised instead of overwhelmed.
What it is not
It is not legal, tax, immigration, financial or medical advice, and it does not guarantee any outcome. It does not replace your consulate, an Italian accountant or a US tax professional. It helps you organise, and ask better questions of them.
Questions
Do I need to use Notion?
No. The toolkit comes as a Notion workspace, as an Excel and Google Sheets workbook that works offline, as an Obsidian vault of plain notes, and as a printable PDF workbook. They hold the same system, so pick the one you like or use more than one.
Will it tell me which visa I qualify for?
No. It is an organising system, not advice. It lists common pathways and the questions to bring to the consulate or a professional, and never tells you what you are eligible for.
Does it include fees and deadlines?
Not on purpose. Fees, thresholds and deadlines change and differ by city and situation, so the toolkit points you to the right office and gives you the question to ask, instead of quoting figures that may be out of date.
How current is it?
Updated October 2026. Because it avoids figures that change, it ages slowly, but always confirm with the relevant office.
What exactly do I receive?
A download page with the Notion template link, the Excel and Google Sheets file, the Obsidian vault as a zip, and the PDF workbook.
Can I use it on my phone or tablet?
Notion and Excel both have mobile apps, and the PDF opens on any device. Check how the app you use handles templates and dropdowns.
Is my data safe?
The toolkit has no accounts and no server. Your documents stay in your own Notion workspace or on your own computer, and we never see them.
What if it isn't for me?
Full refund within 30 days if it isn't right for you. See the refund policy.
General information only, not legal, tax, immigration, financial or medical advice. Rules and procedures change and vary by location. Verify with the relevant Italian office, your consulate or a qualified professional. See the full disclaimer.